Day of Wedding Coordination

Day-of coordination designed for intimate mornings at Kualoa Ranch. Our base package starts at $500.

  • Base Package

    2 hours of on-site coordination (7 AM – 9 AM)

    Perfect for sunrise elopements or early-morning vow renewals at Kualoa Ranch. Shelby provides calm, organized support from setup to send-off — keeping your morning relaxed, on time, and beautifully managed.

    Includes:

    Pre-event communication & simple timeline review

    Vendor coordination & arrival management

    Ceremony setup oversight & décor placement

    Cueing music, officiant, and processional

    Managing flow for ceremony & transition into portraits

    Light cleanup or item collection after the ceremony

    Complimentary 10-minute call the week of the event

    $500

  • Optional Add-Ons

    Floral Pickup (Day Before). Round trip to Windward/Town florists, includes storage and morning delivery - $150

    Extended On-Site Coverage. For post-ceremony brunches, receptions, or longer portrait sessions. - $150/hour

    Film Photo Roll - Includes one 35mm roll (36 images), developed and digitally scanned and processed. $125/roll

  • Pair with Photography (special rate only for Kualoa Ranch)

    Shelby often coordinates alongside Tone Photography Studio for a fully seamless morning experience. Both are Kualoa Preferred Vendors

    Combined “Photo + Coordination” Package:

    $1,700 value

    $1,600 total when booked together Includes 2 hours of on-site coordination + 2 hours photography

Meet the Coordinator

My name is Shelby and I’ve been a Locations scout and manager for film and TV productions on Oahu since 2015, which basically means I’ve spent the past decade figuring out how to make chaos look organized. A lot of that work happened right here at Kualoa Ranch, which slowly became one of my favorite places on the island.

After years of helping film crews chase light and hit deadlines, I started helping couples do the same thing, only now there are flowers, vows, and slightly less yelling. I still run timelines, keep things calm, and quietly make sure everyone ends up in the right place at the right time. It’s kind of the same job, just with nicer outfits and a lot more meaningful.

Experience & Skills

  • 10+ years in film and television coordination across Oahu

  • Deep familiarity with Kualoa Ranch logistics, staff, and site access

  • Expert in managing tight timelines and early-morning schedules

  • Calm, organized presence when plans shift or weather changes

  • Strong communication and vendor coordination skills

  • Trained eye for composition, flow, and detail from years on set

  • Known for being early, prepared, and quietly keeping everything on track

Get in touch when you’re ready — I’d love to help make your morning at Kualoa easy, beautiful, and stress-free!